eExpenses project timeline

The information below shows when key activities are being undertaken.  More detail will be added as it becomes available.

April 2020: Inital user feedback (proof of concept)

Thanks to everyone from across the University who attended the online demonstrations of the eExpenses system.  Answers to questions raised are available within these eExpenses webpages, mostly on the Information for Claimants, Information for Approvers and General FAQs pages.

April to October 2020: Data cleansing

A data collection and cleansing exercise is now underway to ensure eExpenses is populated with accurate and appropriate information regarding cost codes, project names and the approval hierarchy.  See further information on the eExpenses preparation page.

November 2020: User acceptance testing

This involves users testing that eExpenses works as it should, from the perspective of both claimants and approvers. A cross section of staff from departments and colleges adopting eExpenses will be asked to complete specific tasks within the system.  A series of scenarios will be tested and this will enable any discrepancies or bugs to be identified and fixed before we launch the system.

From late 2020: Early adoption and phased rollout of SAP Concur 

At the start of the phased rollout of SAP Concur a small cross-section of departments will act as early adopters before it is introduced more widely.  Departments acting as early adopters will be selected from those that have volunteered, taking into account the need to include a cross-section from across the University and their readiness to introduce the system.

Rollout to the remaining academic departments, UAS sections, GLAM, Continuing Education and colleges introducing the system is likely to take place in early 2021.  Users will be supported by online training and guidance, Quick Reference Guides, and the SAP Concur 24 hour help desk.