Departmental Expenses Guidance

Expenses going online

The University is moving from the paper expenses claim form to SAP Concur eExpenses for most expense claims. Social Sciences Division departments will be early adopters of eExpenses, to allow for a review before it is introduced more widely, and provisionally are expected to introduce the system during June, with the exact date to be confirmed. eExpenses will be available for other departments and participating colleges two weeks later, with individual departments choosing when to start using it and when to stop accepting the current paper expenses claim form (within the window until its retirement at the end of September 2021).  Until your department or college is using eExpenses, claimants should continue to use the existing offline expenses claim form.


EXPENSES CLAIM FORM (XLS) For use until eExpenses live in your department


For use when eExpenses live in your department

University company/SSO code

For first time mobile app log-in when eExpenses live in your department


Downloads and related links

Guidance and support


Using eExpenses: SAP Concur 24/7 support (details available when eExpenses live)

Payment query: