Managing access to eExpenses
How to manage access to SAP Concur eExpenses in a secure, confidential and GDPR-compliant way, covering forms and authorised signatories for adding, maintaining and removing users
eExpenses is now live!
SAP Concur eExpenses is now live and available to all departments and participating colleges.
The SAP Concur 24/7 Support Desk is your first port of call for queries about using the eExpenses system. Contact them on 0800 389 8758 or via Help within SAP Concur which also offers a chat function.
For issues relating to accessing eExpenses please see Managing access to eExpenses for information on how staff, postgraduate and undergraduate students are set up and the forms needed to add and remove access if required.
The University uses SAP Concur eExpenses to manage expense claims. Claims are entered by claimants, review and approval are undertaken on the system, and reports can be used to manage the process.
Departments are responsible for managing their processes for administering expenses and maintaining appropriate access to eExpenses. This is managed by authorised signatories with responsibility for managing system access. Careful management is important to protect financial information and implement financial controls.
See guidance on the Maintaining roles and data in eExpenses page which provides more information about access.
Access to eExpenses may enable administrators to see sensitive and personal data. They must therefore be aware of the requirements for confidentiality in handling University information. The University complies with the requirements of the General Data Protection Regulation (GDPR) and individuals with access to eExpenses must ensure they do not contravene these. Financial or personal information must never be divulged to parties who do not need this in the course of ordinary University business.