Claimants' Expenses Guidance

Claimants are responsible for ensuring their expenses claim is in line with all the requirements set out in the Expenses Policy

Expenses going online

The University is moving from the paper expenses claim form to SAP Concur eExpenses for most expense claims. Social Sciences Division departments will be early adopters of eExpenses, to allow for a review before it is introduced more widely, with a provisional go-live date of 15 March. eExpenses is expected to go-live for other departments and participating colleges from 29 March (date to be confirmed), with individual departments choosing when to start using it and when to stop accepting the current paper expenses claim form (within the window until its retirement at the end of September 2021).  Please check with your departmental or college admin or finance team when you should start using eExpenses. 

 

EXPENSES CLAIM FORM (XLS) for use until eExpenses live

LINK TO SAP Concur (when eExpenses live)

University code for downloading mobile app (when eExpenses live)

 

Downloads and related links

Guidance and support

Help

Using eExpenses: SAP Concur 24/7 support (details available when eExpenses live)

Payment query: payments@admin.ox.ac.uk