University standard terms and conditions

The University’s Financial Regulations require a department to run a tendering process for the purchase of goods and services worth between £25,000 and £100,000 (excl. VAT). The Tender Documents Guide   provides templates to assist departments with managing this process.

The University’s Financial Regulations (Purchases section 3.1(4)) also require all contracts for the purchase of goods to incorporate the University’s Standard Terms and Conditions of Purchase and contracts for services to use one of the standard sets of terms, unless (in either case) other forms are negotiated through the University Purchasing Department.  Please refer to the templates below.

Documents

• Standard Terms & Conditions of Purchase (PDF)
  
• Contract for the Supply of Goods and (Non-Consultancy) Services (DOC)
• Contract for the Supply of Services (DOC)
• Contract for the Supply of Consultancy Services by a Company (DOC)
• Contract for the Supply of Consultancy Services by an Individual (DOC)
• Small print and why you should read it (PDF)

External Event Booking (to be used when departments book an external hotel/venue for a conference/event)

• Event Booking Form (DOC)
• Event Booking Terms (DOC)

Intra-Oxford Event Booking (intended to be used when a University department books a venue at a College of the University)

• Intra-Oxford Venue Hire Proposal (DOC)
• Intra-Oxford Venue Hire Terms (DOC)