1. Agree details
If the selling department does not have a catalogue listing, it is important to agree the following between both departments before raising the requisition (if there is a catalogue, this will contain all relevant details):
- Quantity and unit of measure required
2. Create requisition and submit for approval
Internal trade purchases should be made by creating a requisition or blanket PO in iProcurement following the normal P2P process. The internal supplier can be selected from the list of values displayed in Oracle Financials; alternatively, the Internal Trade Suppliers (XLS) report can be used.
The approved Purchase Order will automatically be submitted electronically (by email) to the selling department.
3. Receive, check & receipt goods or services
As with external purchases, it is important to check the item/service(s) is exactly as ordered and as shown on the Purchase Order. The quality and quantity of physical items should be checked, and any items to be returned managed appropriately - see Managing Issues (below) for details.
Receipting in Oracle for an internal requisition is the same as for an external requisition. Refer to Receive/Reject Goods or Services in the P2P process for further details.
4. Manage purchases
Open Purchase Orders must be managed by the buying department (as with external trade). Information is available via the Open POs report. This can be used to track open POs, and identify whether the goods have not yet been received or if the invoice is outstanding.
Invoices on hold are managed by the buying department (as with external trade). The Invoices on Hold report can be used to track invoices on hold and identify reasons why the invoice is on hold.