Exceptional and complex circumstances expenses: claimant guide

Many departments have colleagues undertaking complex activities, including, for example, travel to difficult or remote locations or fieldwork overseas.

In these circumstances, there may be a number of issues that need to be considered, including, but not limited to, health and safety, insurance, tax, appropriate routes for engaging local workers, and ensuring any funder terms and conditions are met.

Colleagues are likely to incur more unusual costs in these situations, and to ensure that the best possible arrangements can be put in place to support and facilitate your work, please talk to your departmental administration teams as soon as possible when you start planning. Departmental teams can obtain further information from the Finance Division and other central services to ensure your work runs smoothly.

Log in to SAP Concur eExpenses

Only use this link, do not access via SAP Concur website. Re-click here if session times out


SAP Concur 24/7 support: 0800 389 8758 

Try the app!

When eExpenses is live in your department, download the app and log in using:

  • Verified email address or
  • SSO (in format abcd1234@ox.ac.uk) or
  • University unique mobile code (95D6V7)


Guidance and support