Additions or deletions to the University fleet must be reported to the Insurance Office immediately using the Motor Vehicle Amendment Form (DOC).
Vehicles hired to the University for more than 14 consecutive days are deemed to be part of the University's fleet, and must also be reported to the Insurance Office on the Motor Vehicle Amendment Form.
The Motor Insurance Database (MID) is the central record of all insured vehicles in the UK. It is managed by the MIB and is used by the Police and the Driver and Vehicle Licensing Agency (DVLA) to enforce motor insurance laws.
The Insurance Office ensures the MID is kept up to date with the vehicle information provided by departments.
If a taxed vehicle does not appear on the MID, the registered keeper may be issued with a fixed penalty notice. In order to avoid Continuous Insurance Enforcement penalties, there must be an MID record of the vehicle concerned.
Maintaining up to date and accurate MID records will also eliminate the chances of vehicles being stopped in roadside checks or as a result of automatic number plate recognition (ANPR) technology.
Failure to meet MID requirements can lead to separate prosecution and a fine of up to £5,000. Therefore it is vital that you inform the Insurance Office immediately of any changes to vehicle ownership as per the instructions above.