Expenses going online
SAP Concur eExpenses will be live in Social Sciences division from 18 October, but check with your department when you should start using it for claiming most expenses. eExpenses will be available for other departments and participating colleges from mid-November with individual departments (and colleges) choosing when to introduce it and when to stop accepting the current paper expenses claim form, in the window until it is retired at Easter 2022. You should hear from your department or college when to start using eExpenses. If in doubt, check with your departmental or college finance or admin team.
All expenses must be in accordance with the four mandatory Principles.
Value for money is achieved.
Expenses should only be used when it is not possible and/or practical for the University to pay for the good or service directly.
Costs incurred are for business purposes only, and the individual does not receive a personal benefit.
Only actual and evidenced costs are reclaimed.
The University will only reimburse costs undertaken for necessary business purposes as part of an individual’s requirement to perform their duties of employment or conduct University business.
All expense claims should be properly recorded and evidenced with supporting receipts or proof of purchase and the reason for the claim.