Expense accruals report

Why review this report?

  • To review and monitor claims not yet submitted
  • To review and monitor claims that are in the approval workflow
  • To prompt approval of claims, particularly where they may have been awaiting approval for some time, including identifying where a claim might be ‘stuck’ due to a gap in the approval workflow
  • To review claims returned to a claimant
  • To calculate amounts to be accrued if relevant or taken into account when calculating remaining budget, particularly useful for projects

When should you review this report?

  • This report should be reviewed monthly to prompt approval prior to month end or inform accruals calculations
  • It can also be run as needed to provide information for budget reviews

How to run the report

In addition to receiving a distributed version of this report, BI Managers can run it using the following parameters:

  • Transaction Date: add specific dates, or select Earliest Date to Latest Date to capture details of all claims submitted from system go-live to the current date
Screen showing Transaction Date with from and to dates with options to select earliest and latest date

Which roles have access to this report?

BI Manager

Hints and Tips

  • BI Managers are assigned to claimants in departments and can view data on those claimants (not on transactions charged to the department)
  • Only one BI Manager can be set up per department and are assigned at department level (there is no hierarchy in eExpenses to link departments to divisions or subdivisions)
  • The report includes expense transactions that have not yet been approved and exported to Oracle Financials
  • Column D (Claim Key) is the cross reference for Oracle Financials

Report output example (PDF).
 

EXPENSES CLAIM FORM (XLS)

For use until eExpenses live in your department

SAP Concur eExpenses 

For use when eExpenses live in your department.

Mobile code: 95D6V7

Company/SSO code for first time SAP Concur mobile app log-in, when eExpenses live in your department

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Guidance and support


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SAP Concur 24/7 support: 0800 389 8758 

Payment query: payments@admin.ox.ac.uk