Short-term or ad hoc ‘casual workers’ are paid in arrears by BACS transfer directly into the individual’s bank account, following receipt by Payroll of a Casual Payment Submission Spreadsheet (XLS) submitted by a member of the departmental administrative/HR team. A payslip will be produced advising the casual worker of gross pay, deductions, and net pay.
The period of engagement for a casual worker should not exceed 12 weeks (or one calendar year in the case of casual teachers). If the period of engagement is expected to exceed this, the individual should be employed on a University contract of employment. Refer to the Personnel Services guidance on Employment status for more information.
Casual workers are subject to the same immigration and right to work checks as regular employees. For more information, refer to the Staff Immigration guidance on Right to Work.
Full guidance on the process for setting up casual worker records in CoreHR, administering payments and ending casual appointments, can be found in the Quick Reference Guide: PA11 Managing Casual Worker Records. See also PA12 Completing the payment submission spreadsheet for casuals for guidance on this aspect of the process only.
Details of the process for users of the HRIS Data Service is available on the Data Service SharePoint site.