eExpenses general FAQs

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It is expected that with the new system less time will be spent checking the claims prior to payment, allowing for more time on other finance work to be undertaken

  • GL codes and project information will be uploaded to SAP Concur daily
  • Employee updates will be made weekly
  • Project codes will be closed in SAP Concur after the two months tidying period following the project end date

No, supplier type for expenses will not lock out after a year

The supplier lists are provided by SAP Concur.  They can be overridden if required

  • VAT is built into the system by expense type and where the cost is incurred
  • The University has taken the decision not to record or reclaim VAT for expenses from SAP Concur.  However, the information is being collected so that analysis can be done to consider changing in the future.  Buying an item and claiming it back via expenses, rather than raising a purchase order (PO) in advance to buy it, may cost your department more money.  
  • Claims will be returned if a PO is more appropriate

It is possible for everyone to see all the codes held within SAP Concur, but the default display will be those for the department selected to allocate the expense