Processing Active Members at Colleges

The sections below give information on how to administer active members at colleges.

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Members of the DB section can transfer benefits into Investment Builder. These benefits can be combined with their DB section benefits as part of a maximum cash calculation at retirement, but none of the transferred funds can be used to purchase additional pension in the DB section.

Investment Builder members can transfer benefits from other investment-based schemes. They should complete and return form TVIN1 (pdf) to start the process off. 


Please read the members' page on AVCs.

DB section members

It is possible for DB section members to pay AVCs to Investment Builder, but we will need to set them up with Legal and General first. Please let us know or ask the member to let us know if they are going to start paying AVCs to Investment Builder.

On the monthly remittance please add a duplicate line for the member paying the AVC and change the cost plan to 1. This will allow us to pick up the AVC.

Investment Builder members

Please let us know for our records if a member is going to start paying AVCs into Investment Builder. Please put the amount in the AVC column on the monthly remittance.

Please send either Change or verification of personal details CHA1 form (pdf) or Change in hours CHA2 form (pdf) to us with the appropriate certificates. Please also make a note on the monthly remittance.

Investment Builders will have to change their personal details themselves on the Legal and General website using Manage Your Account.

Please make sure that new employees are on the correct cost plan or tier if they have come from the University or another college.

If a member is changing cost plan or tier from 1 April we will let you know as soon as possible after this date. If a member gives you an annual change of cost plan or tier form please forward it on to us.

We will reconcile the contributions taken to the salaries declared. Please make sure you tell us if there is a reason why there might be an error, such as maternity pay. If a member has changed their hours please tell us the new hours and whole time equivalent salary.

If there is a new member or a member has left please remember to send the appropriate Starter or Leaver forms. New Investment Builder members should be put on the starter spreadsheet (xlsx).

If you pay by cheque the cheque should be with us by the last day of the month. If you pay by electronic transfer the money should be in our bank by the seventh calendar day of the following month.

If a member goes onto reduced pay due to maternity or family leave then they pay the contributions on the pay they receive and you make up the difference between this and the full contributions due. This includes any AVCs. Here is an example for a member on the standard cost plan as at May 2019.

  Full Pay SMP only
Actual Pay £1,800 £600
Full Pay £1,800 £1,800
Employee (8%) £144 £48
Employer (19%) £342 £438
Total contributions £486 £486

 

If a member goes onto no pay neither you nor they pay any contributions. Once they return you should calculate the amount they and you would have paid if they had been at work normally during the unpaid leave period. You should adjust this if they have changed cost plan or tier at 1 April.

You should then ask the member if they wish to pay the missing employee contributions. If they do then you have to pay the missing employer contributions. If they do not you should make a note on the monthly return and send us Notification of absence ABS1 form (pdf) .

If a member goes onto reduced pay due to sickness then both you and they have to pay the contributions you would have paid had the member been working normally. Here is an example for a member on the standard cost plan as at May 2019.

  Full Pay SSP only
Actual Pay £1,800 £600
Full Pay £1,800 £1,800
Employee (8%) £144 £144
Employer (19%) £342 £342
Total contributions £486 £486

 

If this would cause hardship the member can suspend paying contributions until they return to work provided they let us know in writing.

If a member goes onto no pay neither you nor they pay any contributions. Once they return you should calculate the amount they and you would have paid if they had been at work normally during the unpaid leave period. You should adjust this if they have changed cost plan or tier at 1 April.

You should then ask the member if they wish to pay the missing employee and employer contributions. If you are willing to pay the missing employer contributions then the employee only has to pay the missing employee contributions. If they do not wish to pay you should make a note on the monthly return and send us a Notification of absence ABS1 form (pdf) .

When a member returns from other unpaid leave the situation is as for returning from unpaid sick leave.


The Trust Deed and Rules of OSPS take precedence over anything said on this page.

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Contact Us


 : Pensions Office
       University of Oxford
       6 Worcester Street
       Oxford OX1 2BX

 : OSPS - osps@admin.ox.ac.uk
 : (01865) 616133 or 616020

 

 

 
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