UO Purchase to Pay Audit Report

Why run this report?

To identify purchases that were requested, authorised and receipted by the same person meaning that they have a Segregation of Duties (SoD) conflict. These purchases can then be reviewed to ensure they were from the expected supplier and related to expenditure that was necessary.

When should you run this report?

First working day after month end.

How to run this report

The Report Type checks for 3- or 4-stage matches, where the same user has raised the requisition, approved and receipted it (3-stage check) and then entered the invoice (4-stage check).  Departments using the central Payments team for invoice entry only need to select the 3-stage check option.  Other departments may wish to run both versions.

Enter your department name in the Buyer parameter to ensure only the relevant transactions are returned.

Which outputs does this report have?

• Excel - a simple list of data that can be filtered but has no totals.

Which roles have access to this report?

• UO Buyer Work Centre

• UO User Access Reports